Lifestyle Design Executive Assistant & Office Manager

About Lifestyle Design
Our continuous journey to transform some excellences into an integrated group, leading at a global level the high-end furniture market, starts in 2014 when Haworth acquires Poltrona Frau Group.
Lifestyle Design is now a federation of 10 Brands, Poltrona Frau, Cassina, Cappellini, Ceccotti Collezioni, Karakter, Dzine, Luminaire, JANUS et Cie, Luxry Living Group, Interni, with 1.900 employee worldwide.
We operate in over 75 countries, with 80 Showrooms.

The role
The Executive Assistant & Office Manager will provide high level secretarial and administrative support for the Management team, requiring reliability, ability to multi-task and prioritize work, attention to details and problem solving.

In this role you’ll get to:
  • manage Executives’ agenda (schedule meetings and coordinate both domestic and international travel arrangements)
  • handle information requests, preparing reports, correspondence, internal and external documents for team members, updating paperworks
  • prepare expense reports and purchase requisitions
  • maintain an organized filing system of paper and electronic documents;
  • coordinate events as necessary
  • organize, supply and maintain the office building, equipment and supplies acting as contact person for the site
  • help organize and maintain office common areas
  • greet clients and visitors as needed
  • team with other Executive Assistants and provide back-up assistance as needed
  • perform other administrative tasks using independent judgment and discretion

Background & skills
  • some years of experience supporting a C-level executive team preferably in an international business context
  • bachelor’s degree will be appreciated;
  • excellent command of MS Office tools;
  • fluency in both italian and english
  • knowledge of a third language is a strong nice-to-have

What you’ll need to succeed:
  • excellent relational skills both in terms of written and verbal communication
  • good organizational skills; extremely detail-oriented and possess the ability to follow through on projects until completion
  • flexible and proactive approach in order to perform a variety of important tasks with constantly changing priorities
  • highly confidential in handling sensitive material and information
  • capacity to handle every kind of social relationships with emotional intelligence

Work location: Milan

Funzioni aziendali
IT - Italy/Milano