Luminaire Accounts Payable Specialist

About Luminaire
Luminaire has been a pioneering force in the design world for over 40 years, during which time it has reshaped the idea of what a design store can be. It is an interactive design research center, a playground for the soul, an esplanade for discovery. More than anything else, however, it is a resource focused on creating environments that affect people's lives. The component parts of this unifying philosophy - the necessity of design education, the desire for limitless inspiration and the requirement for impeccably detailed execution - affect every item in our collection, and reflect our dedication to make good design accessible to all. With locations in the Miami's Design District, Coral Gables/FL, Chicago/IL, Los Angeles/CA, San Francisco/CA.

Responsible to carry out accounting tasks related to the actual efficient maintenance as well as processing of Company’s Accounts Payable transactions

Essential Duties and Responsibilities
  • Creating a new vendor in the accounting system (NAV) double checking all the required supporting documents (W-9 and other document for specific vendors)
  • Updating on a regular basis the vendors information in systems (accounting system and bank portal)
  • Reviewing, sorting and verifying the authenticity of all the submitted vendors’ invoices (and credit memos)
  • Requesting the invoices (and credit memos) approval to the managers
  • Posting all available purchases invoices (and credit memos) into the accounting system
  • Resolving bill discrepancies and requiring, if needed, credit memos from the vendors
  • Setting up all approved invoices and process check requests in lieu of banking schedules
  • Processing all payable checking, corporate wire transfer authorization including ACH payments and banking transactions for all payable within the Company
  • Booking all the payments in the General Ledger and ensuring they are applied to related vendor and invoices
  • Monitoring on a daily basis the out-coming payments transitory accounts, all transit payment for T-AP and T-PCHECKS
  • Running the A/P ledger Report on monthly basis, analysing each single vendor and highlighting any significant deviation from the standard processes (there shouldn’t be any significant A/P balance except for the ICO)
  • Corresponding to vendors with respect to balance issue
  • Properly filing vendor invoices, payments receipt and vendors’ documents
  • Assisting the controller during the month end process
  • performing other duties as assigned

Knowledge, Skills and Abilities
  • Basic accounting principle knowledge (US Gaap)
  • Familiar with the GL registrations related to the Payable process (debit and credit in GL for issuing invoices, registering customer deposit, customer final payments)
  • Good knowledge of the Office package (excel mainly – pivot table, vlook-up and other basic functions)

Minimum Education and Experience
  • Bachelor degree in Accountings with 1-4 years in Accounts Payable or General Accounting exposure or experience

Work Location: Miami – Florida
Funzioni aziendali
US - USA/Miami

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