Luminaire Human Resource Assistant

This position is primarily responsible for providing support in functional areas in a Human Resource department, which may include recruitment/employment, personnel records, job evaluation, compensation management, benefits administration, organization/development, and training.

DUTIES AND RESPONSIBILITIES:
  • Supports administration, coordination, and application of company-wide human resources policies, procedures, and practices.
  • Responds to employee’s benefit questions, assists with resolution of problems regarding access to or payment of benefits, assists employees with paperwork related to filing medical claims, and processes enrollment forms and change requests.
  • Coordinates paperwork related to benefits, retirement plans, COBRA continuation, workers’ compensation, and unemployment.
  • Maintains employee files and database.
  • Processes and submits timecard information; troubleshoots timecard issues; distributes paychecks.
  • Schedules interviews and applicant assessments.
  • Coordinates travel arrangements for new hires as needed.
  • Schedules and coordinates new employee orientations, and supports with preparation of onboarding.
  • Assists with communication of benefit programs changes and updates.
  • Posts required labor law information.
  • Screens and routes telephone calls, and coordinates scheduling interviews with decision makers.
  • Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
  • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
  • Maintains and orders supplies for the human resources department as needed.
  • Performs other related duties as assigned by management.

QUALIFICATIONS:
  • One to two years related experience.
  • Basic knowledge of HR laws and regulations.
  • Proficient on OS systems and within Microsoft 365 Suite  
  • Keystroke a minimum of 50 wpm.
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
  • Excellent verbal and written communication skills.
  • Proven ability to handle multiple projects and meet deadlines
  • Strong interpersonal skills.
  • Ability to understand and follow written and verbal instructions
  • Ability to deal effectively with a diversity of individuals at all organizational levels.
  • Commitment to excellence and high standards.

COMPETENCIES
  • Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Customer Service--Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
  • Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
  • Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Ethics--Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Organizational Support--Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity

WORKPLACE: Miami/FL
 
Funzioni aziendali
RISORSE UMANE
Sedi
US - USA/Miami