Luxury Living Group Accounts Receivable Specialist

Summary
Responsible to carry out accounting tasks related to the actual efficient maintenance as well as processing of Company’s Accounts Payable transactions.

Essential Duties and Responsibilities
The Accounts Receivable Specialist fulfills a very important role, as outlined below:
  • Double checking together with the customer services all the documents to create a new customer in the accounting system (NAV)
  • lssuing sales invoices
  • Posting all available sales invoices once sales order, payment, resale certificate, sales tax applied are checked against temporary invoice
  • Applying credit card, check and wire payments
  • Ensuring all payments on SO are applied to invoiced product
  • Checking for showroom sales or services that have not been invoiced
  • Processing credit memos
  • Checking the status of sales order return to post credit memos
  • Ensuring all payments have been applied to sales orders
  • Monitoring the in-coming payments transitory accounts
  • Matching on daily basis the bank GL account and the payment transitory accounts (in-coming payment side)
  • Reconciling the credit payments report and the bank statements, verifying the credit card fees applied to the transactions
  • Running the A/R aging Report on weekly basis, analysing each single customer and highlighting any significant deviation from the standard processes (there shouldn’t be any significant A/R balance except for the dealers)
  • Contacting customer with past due balances
  • Running the Customer Deposit Report and monitoring the customer deposit balance in the general ledger (Balance sheet)
  • Monthly checking of the open customer deposit (Balance sheet)
  • Preparing the Monthly Sales Report and highlighting the discount for each sales transaction (posted documents)
  • Verifying any discrepancies between BI and General ledger regarding the sales
  • Supporting the mother company to collect receivables from US dealers
  • Creating sales order for the Contract Division
  • Assist the controller during the month end process, and time permitted in data entry for AP or GL

Knowledge, Skills and Abilities
  • Basic accounting principle knowledge (US Gaap)
  • Familiar with the GL registrations related to the Receivable process (debit and credit in GL for issuing invoices, registering customer deposit, customer final payments)
  • Good knowledge of the Office package (excel mainly – pivot table, vlook-up and other basic functions)

Minimum Education and Experience
  • Bachelor degree in Accountings with 1-4 years in Accounts Receivables or General Accounting exposure or experience
  • Bilingual preferred: English/Spanish, English/Italian.


Work Location: Miami – Florida.
 
Funzioni aziendali
AMMINISTRAZIONE, FINANZA E CONTROLLO
Sedi
US - USA/Miami